A fixed-price project has no hourly bill rate, so the automatic run skips it. Nothing has gone wrong, because there is no hours-times-rate figure to produce. You raise these invoices yourself.
Creating one
On the Invoices page, create a custom invoice, choose billable, and pick the fixed-price project. Then choose how the amount is arrived at:
- Remaining project fee: everything not yet invoiced on this project. The usual final invoice.
- Percentage of the project fee: a share of the budget. Thirty per cent up front, forty on delivery, and so on.
- Milestone: a named milestone from the project, at an amount you enter. The milestone supplies the wording and you supply the figure.
- Custom amount: any figure, with your own description.
You can put several fixed-price projects on one invoice, each with its own basis and amount.
What the invoice shows
A fixed-price line prints a dash where hours and rate would be, and a note explaining that the project is billed at an agreed price. Printing zero hours at a zero rate against a real amount would look like an arithmetic error.
Hours tracked against the project are still recorded and still appear in your reports. They do not decide what the client is billed.
Paying the team is unaffected
Payable invoices for a fixed-price project are generated exactly as for any other project, using the project's pay per hour or the member's own rate. Fixed price describes what the client pays, not what you pay.
Keeping track of what is left
The remaining-fee option works from the budget you set on the project, less what has already been invoiced. If the budget is missing or wrong, that figure is too, so set the budget properly when you create the project.
Watching the margin
The Project Finance report is where fixed-price work earns its keep. Revenue is what you invoiced, and cost is what the hours cost you. The gap is the honest answer to whether the fee was right.